Embeddings explained: basic building blocks behind AI-powered systems

With the rise of modern AI systems, you often hear phrases like, “The text is converted into an embedding…” – especially when working with large language models (LLMs). However, embeddings are not limited to text; they are vector representations for all types of data.

Deep learning has evolved significantly in recent years, particularly with the training of large models on large datasets. These models generate versatile embeddings that prove useful across many domains. Since most developers lack the resources to train their own models, they use pre-trained ones.

Many AI systems follow this basic workflow:

Input → API (to large deep model) → Embeddings → Embeddings are processed → Output

In this blog post, we take a closer look at this fundamental component of AI systems.

What are embeddings?

Simply put, an embedding is a kind of digital summary: a sequence of numbers that captures the characteristics of an object, whether it is text, an image, or audio. Similar objects have embeddings that are close to each other in the vector space.

Technically speaking, embeddings are vector representations of data. They are based on a mapping (embedder, encoder) that functions like a translator. Modern embeddings are often created using deep neural networks, which reduce complex data to a lower dimension. However, some information is lost through compression, meaning that the original input cannot always be exactly reconstructed from an embedding.

How do embeddings work?

Embeddings are not a new invention, but deep learning has significantly improved them. Users generate them either manually or automatically through machine learning. Early methods like Bag-of-Words or One-Hot Encoding are simple approaches that represent words by counting their occurrences or using binary vectors.

Today, neural networks handle this process. Models like Word2Vec or GloVe automatically learn the meaning of and relationships between words. In image processing, deep learning models identify key points and extract features.

Why are embeddings useful?

Because almost any type of data can be represented with embeddings – text, images, audio, videos, graphs, and more. In a lower-dimensional vector space, tasks such as similarity search or classification are easier to solve.

For example, if you want to determine which word in a sentence does not fit with the others, embeddings allow you to represent the words as vectors, compare them, and identify the “outliers”. Additionally, embeddings enable connections between different formats. For example, a text query also finds images and videos.

In many cases, you do not need to create embeddings from scratch. There are numerous pre-trained models available, from ChatGPT to image models like ResNet. These can be adapted accordingly for specialized domains or tasks.

Small numbers, big impact

Embeddings have become one of the buzzwords in AI development. The idea is simple: transforming complex data into compact vectors that make it easier to solve tasks like detecting differences and similarities. Developers can choose between pre-trained embeddings or training their own models. Embeddings also enable different modalities (text, images, videos, audio, etc.) to be represented within the same vector space, making them an essential tool in AI.

For a more detailed look at this topic, check out the CONTACT Research Blog.

ISO 27001 & Cloud PLM: reliably protecting product data

Why certification should be considered when choosing a system

A PLM system stores a wide range of sensitive product data — from the first sketch to the finished product. What happens if this data falls into the wrong hands? Or if third parties manipulate the information?

Companies can avoid such risks using certified Cloud PLM software according to ISO 27001. The certification follows globally recognized standards that ensure information security at all times.

In this blog post, you’ll learn why ISO 27001 certification is an important criterion when selecting a cloud-based PLM system. You’ll also get an insight into the processes and methods certified providers use to protect your data.

What is ISO 27001 Certification?

ISO/IEC 27001 is an international standard that defines the requirements for an Information Security Management System (ISMS). An ISMS includes policies, procedures, and technical measures that systematically protect information within an organization.

The ISMS defines three security objectives:

• Confidentiality: Only authorized persons are allowed to access sensitive information. Measures like encryption, access control lists, and file permissions ensure confidentiality.

• Integrity: Only authorized persons can modify data. It must be ensured that unauthorized changes can be undone.

• Availability: Information must always be accessible to authorized users. Risks like power or network outages are taken into account.

Independent certification bodies carry out the ISO 27001 certification. Key requirements include:

• Risk assessment and management: Identification of potential threats and vulnerabilities.

• Security Policies: Establishing clear guidelines for handling information.

• Training: Raising awareness among employees about information security.

• Continuous improvement: Regular reviews and optimization of security measures.

Advantages of ISO 27001 Certification for Cloud Providers

1. Trustworthiness and Transparency

ISO 27001 certification shows that the cloud provider follows high security standards, handles data with maximum care, and proactively addresses potential risks.

2. Risk Minimization

Companies that store sensitive data in the cloud need adequate protection against cyberattacks, data loss, and unauthorized access. ISO 27001 certification proves that the provider has implemented effective protective measures.

3. Compliance and Legal Requirements

Since certified cloud providers already meet crucial security standards, it’s easier for customers to comply with data protection and security regulations such as the EU General Data Protection Regulation (GDPR).

4. Efficient Risk Management

ISO 27001 provides structured risk management processes. They help systematically identify, minimize, and address vulnerabilities early and reliably.

Conclusion

Cyberattacks caused economic damage of 266 billion euros in Germany alone in 2024. When selecting software such as Cloud PLM, IT security should be one of the key criteria. ISO 27001 certification signals to companies that their data is comprehensively protected. It follows reliable security standards and facilitates compliance with legal requirements.

The development and operation of cloud products based on CONTACT Elements meet the strict requirements of the ISO 27001 standard. This certification confirms that CIM Database Cloud meets the highest security standards and ensures effective management of information security risks.

Using SCIM in Cloud PLM Systems

Efficient User and Access Management in Product Lifecycle Management

As companies grow, drive innovation, and navigate staff changes, the number of user accounts naturally increases. Every tool — whether for customer management or team collaboration — requires its own user account. This poses a significant challenge for the IT department, as every request, such as adding new users or modifying permissions, consumes valuable resources. This effort can be minimized with SCIM (System for Cross-Domain Identity Management) — efficiently, securely, and user-friendly.
In this article, learn how SCIM facilitates the entire process of managing user data in Cloud PLM systems through automated identity lifecycle management.

What is SCIM?

SCIM is an open standard designed to facilitate the exchange and synchronization of user data and permissions across different applications and systems. It was developed to minimize administrative effort in managing user data while enhancing security.
SCIM allows organizations to manage user accounts centrally. Related information is automatically transferred to other applications, such as Cloud PLM systems.

Why is SCIM important for Cloud PLM Solutions?

Without an automated solution like SCIM, companies face two challenges when managing user data and access rights in Cloud PLM systems:
• High manual effort: Users must be created, updated, or deleted individually across multiple systems.
• Security risks: Outdated user accounts in PLM systems can create security vulnerabilities.

What are the Benefits of using SCIM in Cloud PLM Systems?

SCIM significantly reduces the effort required to manage user accounts. It seamlessly connects identity management systems with enterprise applications, eliminating the need to develop and maintain custom integrations.
This relieves the IT department and employees in other departments benefit from Single Sign-On (SSO). With a single login, they gain access to all necessary applications. This streamlines workflows and reduces password reset requests by up to 50%. By minimizing administrative tasks, more time is available for core tasks. Automated synchronization ensures that user data remains up-to-date and consistent across all systems.
Security also increases significantly in combination with Single Sign-On. Thanks to centralized SSO authentication based on OpenID Connect (OIDC), there’s no need to have a separate password for each account. This reduces security risks related to weak or reused passwords. Companies can enforce security policies more consistently and integrate new workflows or applications more easily. At the same time, they maintain full control over user accounts.

Can Companies use the SCIM Interface with CIM Database Cloud?

The SCIM interface is now available for CIM Database Cloud. It is part of the CIM Database Cloud infrastructure and does not incur additional licensing costs.

Conclusion

SCIM is a standard that automatically synchronizes user data and permissions across different systems. By integrating SCIM into Cloud PLM solutions, companies can streamline their processes, reduce security risks, and minimize administrative overhead.
Take advantage of the benefits of cloud-based PLM software now: CIM Database Cloud is the solution for end-to-end digital product development with an integrated SCIM interface.